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FY2010 Application Training

MOU/MOA

Allowable/Unallowable Costs

By:

Therese Neal

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Session Objectives

By the end of this session, participants will understand :

– How to complete MOU/MOA’s and understand the need and requirements.

– What are allowable and unable costs that can be purchased through the program.

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MOU/MOA

• Memorandum of Understanding (MOU) - required by USDA for all agencies providing Local Share (1-3 years)

• Memorandum of Agreement (MOA) – recommended working agreement with agencies where you provide SNAP-Ed.

• There is no perfect MOU or MOA that will work for everyone

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MOU

USDA requires the following statements be included within your MOU:

• None of the funds used in this MOU are federal funds or funds being used to match other federal funds.

• No portion of the proposed Local Share funds are being counted more than once, or for another LIA contact.

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MOA

The following statements are required on an MOA:

• This MOA does not include the reimbursement of funds between the two partners.

• Program activities do not supplant existing nutrition education programs, and where operating in conjunction with existing programs, enhance and supplement them. This applies to all activities and costs under both Federal and Local budget shares.

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MOU/MOA

A template and instructions are available for your use on the website. You can create your own if you prefer, but remember to include the required USDA statements.

Must be reviewed and approved by AzNN

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MOU/MOA Instructions

• http://www.eatwellbewell.org/pdf/moutemplate.doc

• http://www.eatwellbewell.org/pdf/moatemplate.doc

• http://www.eatwellbewell.org/pdf/moumoainstructionguide.pdf

• http://www.eatwellbewell.org/pdf/memorandumofunderstandingmousample.pdf

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Allowable/Unallowable Costs

Requirements are the same for both

Local Share Funds and Federal Share Funds

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Allowable/Unallowable Costs

Allowable and Unallowable Costs Criteria apply in the following areas:

– Literature/Materials/Audiovisuals– Social Marketing Campaigns– Equipment– Food Samples, Supplies and Provisions– Nutrition Education– Physical Activity

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Allowable/Unallowable Costs

Allowable and Unallowable Costs Criteria apply in the following areas:

• Reinforcement Items• Gardening• Space Allocation• Staff and Training Costs• Costs Associated with Other Activities

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Allowable/Unallowable Costs

Literature/Materials/Audiovisuals - Allowable:

• Nutrition education brochures,

posters, books• New materials only when no

other comparable materials

available

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Allowable/Unallowable Costs

Literature/Materials/Audiovisuals - Unallowable:• Materials with brand names• Cents off coupons• Disparaging messages

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Disparaging Messages

Network messages may not convey negative written, visual, or verbal expressions about any specific foods, beverages, or commodities.

Examples on what NOT to say:• Drink milk and not soda• Red meat has too much fat –

eat chicken• Sweet treats are bad – eat more

vegetablesExamples on what is OKAY to say:

• Drink milk to help build strong bones• Eat lean cuts of red meats and poultry• Limit foods high in sugars and include adequate

amounts of fruit and vegetables every day.

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Allowable/Unallowable Costs

Equipment – Allowable:• Office equipment• Equipment cost-shared with

other programs• Kitchen appliances with justification

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Allowable/Unallowable Costs

Equipment – Unallowable:• Medical Equipment (scales, glucometers,

pedometers, blood pressure cuffs, etc.)

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Allowable/Unallowable Costs

Food Samples, Supplies and Provisions – Allowable: • Food for recipe development or taste testing• Food demonstration supplies• Sample size portions for

food demonstrations

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Allowable/Unallowable Costs

Food Samples, Supplies and Provisions – Unallowable: • Ongoing snack or food service• Meal size portions or

complete meal service• Food costs as groceries or

supplemental food

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Allowable/Unallowable Costs

Nutrition Education – Allowable: • Classroom space• Physical activity

demonstrations• Cost-share of classes

provided in conjunction

with another program• Breastfeeding education coordinated by WIC

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Allowable/Unallowable Costs

Nutrition Education – Unallowable: • Life skills training• Medical Nutrition Therapy• Weight loss classes/obesity

treatment• Ongoing physical activity classes or equipment• Health screenings

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Allowable/Unallowable Costs

Physical Activity – Allowable:• Physical activity promotion as part of nutrition

education sessions• Brief exercise demonstrations• Materials to teach physical

activity concepts along with

nutrition education• Physical activity and nutrition messages

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Allowable/Unallowable Costs

Physical Activity – Unallowable• Health or gym club memberships• Exercise equipment • Physical activity supplies for class participants

except for instructor demonstration• Ongoing physical activity classes

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Allowable/Unallowable Costs

Reinforcement Items – Allowable Costs• Calendars or magnets with nutrition messages• Measuring cups, spoons or other items of

nominal value which reinforce a nutrition message

• Nutrition education aids

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Allowable/Unallowable Costs

Reinforcement Items – Unallowable Costs

• Items that cost more than $4.00• Items (even of nominal value) that are

not reasonable or necessary• Items that have no nutrition message• Any item intended for persons not

SNAP Eligible

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Allowable/Unallowable Costs

Gardening – Allowable Costs• Educational supplies, curricula,

and staff salaries designed to

teach the beneficial nutritional

aspects of gardening.

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Allowable/Unallowable Costs

Gardening – Unallowable Costs• Rental or purchase of garden

equipment• Rental or purchase of land for gardens• Costs associated with creating or maintaining a

garden

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Allowable/Unallowable Costs

Staff and Training Costs – Allowable • Staff training• Volunteers in Public Agencies• Time must be charged proportionate with duties

being performed• Presentations about SNAP to community care

providers serving low-income people

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Allowable/Unallowable Costs

Staff and Training Costs – Unallowable• Volunteers in a non-public agency• University courses not relevant to SNAP• Training for food service workers

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Allowable/Unallowable Costs

Costs Associated with Other Activities – Allowable

• Reimbursement of personal costs (child care, meals, etc.) for participants of SNAP-Ed focus groups only

• Nutrition education that promotes the selection of healthy foods from vending machine

• Participation on relevant state and local advisory panels

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Allowable/Unallowable Costs

Costs Associated with Other Activities – Unallowable

• Lobbying• Surveys of the general

population• Environmental or policy changes• Personal costs of SNAP

recipients (meals, childcare, etc.)• Childcare or transportation costs for

SNAP participants

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Allowable/Unallowable Costs

Besides “allowable”, nutrition education funds must be spent only for modest, reasonable, and necessary activities.

Example: Nutrition education training for your local staff is OK! (and encouraged)

Nutrition education training located in Canada is not OK!! (and not reimbursable).

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Allowable/Unallowable Costs

Unallowable costs: – May have to be paid back by local agency,

may not use federal funds to do so.– Will not qualify as State/Local Share funds

and will be not be approved.

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Allowable/Unallowable Costs

QUESTION:• Do you agree that what is allowable and

unallowable for Local Share is the same for Federal Share portions of your program?

– Yes or No?

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Allowable/Unallowable Costs

QUESTION:• Allowable and unallowable guidelines state that

physical activities must be combined with a nutritional message.

Do you agree or disagree?

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Allowable/Unallowable Costs

QUESTION:• Why is Medical Nutrition Therapy (MNT)

considered unallowable?– a. MNT does not address primary prevention

intervention – it treats the disease or condition after it becomes a health threat not before.

– b. MNT is considered to be a type of counseling that will not help to identify your audience.

– c. MNT is an assessment of nutritional status and makes it difficult in identifying what type of incentive items you can use.

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Allowable/Unallowable Costs

QUESTION:• Dr. Hansome is employed at ABS University and

has a wonderful but small part of the LIA program where he occasionally hands out SNAP-Ed materials at health fairs. His wages are $75.00/hr. Would this be an allowable hourly rate to include in your budget?– Yes or No

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FY2010 LIA Application Training

Complete Your EvaluationI-Link: http://www.surveymonkey.com/s.aspx?sm

=8VyFbSBk88MS7yw1Qglmlg_3d_3d

LUNCH BREAK

SEE YOU AT

1:00 PM